Meetings feel like progress
There is an agenda, there are minutes, there is attendance. Everything an organisation measures is present. Only the decision is not. A team that met twelve times about the same point did not consult too little, it postponed the real conversation twelve times.
The meeting room protects everyone
At a table you sit across from each other, with a hierarchy and an audience. In that setup, being careful is the rational choice. Anyone with an awkward observation wraps it up, and wrapped observations change nothing.
The problem is almost never information
One more analysis, one more dashboard, one more presentation. When a team gets stuck, it is rarely a shortage of information. It is an unspoken disagreement, an unclear division of roles, or two people using the same word differently.
What does help
Leaving the table once a year and putting the question itself on the table instead of the agenda item. Not because outside is magical, but because a different setup produces different behaviour. Half a day with the right question yields more than ten meetings with the right agenda.